Department Teams & Projects

\ Tracking Non Billable Work in Harvest

Log all non-billable work in Harvest under VYE-NON: Non-Billable/Catch All

• Examples of what belong here:
  • Internal meetings (manager 1:1s, L10s, town halls, etc.)
  • Rock assignments
  • Development frameworks
  • Stay Sharp time

\ Asana Department Teams & Projects

Each department has its own team and project in Asana. All projects are linked in this portfolio: VYE-NON: Department Projects

*Tip: Star the portfolio, individual teams, or projects for easy access

Responsibilities:

Department heads should be the project admin to all L10 and manager 1:1 projects. Each of these projects should live in their respective department team. 

Department managers are responsible for assigning and tracking tasks in their assigned department projects. This includes:

• Adding to-do’s from L10s and manager meetings 
• Adding all manager 1:1s and department meeting tasks
• Updating the due date of everyone’s task if a meeting is cancelled or rescheduled 

This ensures Asana reflects accurate capacities across departments.

Project Structure

Each project has two main sections:

1. Action Items
   1. Rock assignments
   2. Department to-do’s
   3. Certifications
2. Meetings
   1. Manager 1:1s
   2. L10s
   3. Interviews
   4. HubSpot Calls

Creating a New Task

1. Open the correct Asana project.
   1. Go to the right section (Action Items or Meetings) and click the ➕ icon.
   2. Fill out task details:
      1. Task name
      2. Assignee
      3. Due date
      4. Progress
      5. Department
      6. Priority (if needed)
      7. Quoted
      8. Non-Billable (if needed)
      9. Task description

Best Practices for Scheduling

• Use the recurring due date feature for repeating meetings
• For department meetings with multiple team members, check out this video: Efficient Meeting Scheduling Tip