Deadline Flexibility Field in Asana (PM-Only)

This private field helps PMs flag whether a task’s due date is immovable or can be shifted. It’s used during traffic prep and capacity planning to quickly identify which hours are locked vs. which can flex.

Field type: Dropdown (Private)
Options:
- 🔒 Fixed → Hard deadline, cannot move.
  - No wiggle room at all.
  - Examples:
  - Campaign launch date tied to an event / promotion
  - - Contractual deliverable with penalties if late
    - Live webinar or in-person event materials
- ⏳ Limited → Small wiggle room, can shift up to ~7 days without major impact.
  - Short-term flexibility, but still time-sensitive.
  - Examples:
    - Internal review of copy/design
    - Blog draft due internally, but not yet promised externally
    - Prep work ahead of a client meeting (as long as final is ready in time)
    - Design iteration that can slide a few days without blocking launch
- 🔀 Flexible → Can be moved with minimal/no impact, up to ~2 weeks.
  - Safe to push out if bandwidth is tight.
  - Examples:
    - Evergreen content (blog, CTA strategy, guide) with no tied campaign
    - Backlog clean-up or documentation tasks
    - Process improvements (updating templates, service narratives, knowledge base articles)
    - Optional optimizations (SEO tweaks, design polish, reporting recommendations)

Included in the Inbound Task Templates w/ Custom Fields bundle & all Asana templates for client work that are located in the Templates team.
- Visible to PMs only (not shared org-wide).
Add this field only on parent tasks and the final subtask in a task template (e.g., Finalize, Launch, Publish).
Do not apply on every single subtask (unless desired) — the final task’s value should determine the overall rigidity of the workflow.
This keeps updates lightweight while still signaling clearly during traffic prep.
Make sure to check and update the field weekly as a part of traffic prep

Workload board → Check total hours by person.
If someone is overbooked:
- Tasks with 🔒 stay in place.
- Tasks with ⏳ / 🔀 can be shifted or reassigned.
Adjust tasks directly using the field as your guide.
Summarize adjustments or recommendations for the PM team to review asynchronously.